Facilities Administrative Coordinator

Pitman, NJ

Full Time

Pitman Manor

Entry Level

Facilities Administrative Coordinator
$18.26 - $20.50 per hour, based on experience| Full-Time
Pitman Manor, a UMC community
535 North Oak Ave Pitman, NJ 08071

Join our team at Pitman Manor. Join our team in a full-time role offering $18.26-$20.50 per hour, depending on experience, along with medical, dental, vision, retirement benefits, and more. Enjoy a steady weekday schedule, Monday through Friday, with no regular weekend hours

About the Community
Pitman Manor is a community serving residents in assisted living, skilled nursing, and rehabilitation. Our Facilities team contributes to a safe, well-cared-for community by maintaining clean spaces, supporting facility operations, and enhancing the daily experience of residents and visitors.

What You'll Do: 

Coordinate and track work orders, service requests, department records, and reporting through WorxHub
Prepare schedules, reports, correspondence, and other administrative documents for the department
Review invoices, vendor information, and billing records to help ensure accuracy and timely processing
Maintain vendor files, including insurance certificates and required documentation
Order supplies, monitor inventory levels, and support daily operational needs
Document and distribute safety meeting information and maintain departmental records
Assist with staff scheduling, shift coverage, and schedule updates as needed
Support payroll-related activities, including timecard review, PTO tracking, and administrative tasks
Collaborate with department leadership on workforce planning and staffing coordination efforts
Work closely with team members across the community to support efficient operations and quality resident services

What You’ll Need
Required:

High school diploma or GED
At least one year of administrative or office support experience, including typing

Preferred:

Familiarity with maintenance coordination or facilities operations
Previous experience with maintenance management software

Pay and Benefits

$18.26 - $20.50 per hour, based on experience
Medical, dental, and vision insurance
Group life and voluntary life insurance
Retirement plan with employer match
Generous paid time off (PTO) and 9 paid holidays
Tuition assistance, professional development, and online learning opportunities
Employee assistance program and employee discount programs

Schedule

Full-time
Monday through Friday, 6 hours a day
No weekends required

Why UMC
For over 100 years, United Methodist Communities has been dedicated to enriching the lives of New Jersey seniors. As a nine-time Great Place to Work® certified organization, we're proud that 87% of team members say their role allows them to make a meaningful impact.

How to Apply
Submit your application in just a few minutes. We review applications on an ongoing basis and aim to respond within 48 hours.

To apply, please complete the required questionnaire. We accept applications on a rolling basis.

We are an Equal Opportunity Employer and are committed to a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, ancestry, disability, medical condition, genetic information, marital status, veteran or military status, citizenship status, pregnancy (including childbirth, lactation, and related conditions), political affiliation, or any other status protected by applicable federal, state, or local laws. We are committed to providing an inclusive and accessible recruitment process. If you require accommodations during the interview process, please let us know. Reasonable accommodations will be provided upon request to ensure equal opportunity for all applicants.

Applicants for this position must be able to produce a negative drug test. Applicants may be subject to a background check. Employees in this position must be able to satisfactorily perform the essential functions of the position. If requested, this organization will make every effort to provide reasonable accommodations to enable employees with disabilities to perform the position’s essential job duties. As markets change and the Organization grows, job descriptions may change over time as requirements and employee skill levels evolve. With this understanding, this organization retains the right to change or assign other duties to this position.

E-Verify Participation
United Methodist Communities participates in E-Verify.
This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization.

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Facilities Administrative Coordinator

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